Print MIS/ERP · Supplier Management

Supplier Management Tool

Manage all print suppliers in one place. Track pricing agreements, generate purchase orders, monitor delivery performance, and maintain supplier scorecards: connected to production and inventory.

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Part of Print MIS/ERPCloud & On-Premise350+ businessesISO 27001
Supplier PO automation triggers on order confirmation. Most clients start with two to three vendors.
The Challenge

Managing Print Suppliers in Inboxes and Spreadsheets Means Pricing, POs, and Performance Get Lost.

Without Supplier Management

Scattered, Unstructured Supplier Data

  • Supplier contacts, pricing agreements, and lead times spread across email threads, spreadsheets, and memory.
  • Purchase orders raised by email, then tracked by chasing the supplier when delivery is overdue.
  • No record of delivery accuracy or quality performance: sourcing decisions made on gut feel or relationship.
  • Pricing agreements renegotiated without data to support the conversation.
  • No connection between supplier activity and inventory or production: reordering is always reactive.
With Supplier Management

Centralized, Data-Driven Supplier Operations

  • One centralized directory for every supplier: contacts, pricing agreements, lead times, and payment terms all in one place.
  • POs generated automatically from inventory reorder triggers or raised manually with pre-populated supplier pricing.
  • Delivery tracked from PO sent to goods received. On-time rates, defect rates, and lead time accuracy logged per supplier.
  • Supplier scorecards built from real data. Renegotiate pricing or switch suppliers based on performance, not assumptions.
  • Every supplier transaction connected to inventory levels, job tickets, and Print Accounting.
Why It Matters

Supplier Management Benefits

Supplier Directory

Centralized database with contacts, pricing agreements, lead times, payment terms, and performance history.

Purchase Order Management

Generate POs from inventory triggers or manual requests. Track status from sent to received.

Performance Scoring

Rate suppliers on delivery accuracy, quality, lead time, and pricing. Data-driven sourcing decisions.

In Detail

What Supplier Management Includes

What Supplier Management Includes

End-to-end supplier lifecycle: onboarding to delivery performance tracking.

  • Supplier onboarding and profiles
  • Pricing agreements and contracts
  • Auto-generated POs from inventory
  • Delivery tracking and receiving
  • Quality inspection and defect logging
  • Supplier scorecards and reports
How It Works

Supplier Management Workflow

1

Supplier Onboarded

Add a supplier profile with contacts, capabilities, pricing agreements, lead times, and payment terms. Everything your team needs to work with that supplier lives in one place. No more hunting through old emails.
2

PO Generated

When inventory drops to a reorder threshold, a purchase order generates automatically with the supplier's pre-agreed pricing. Or raise a PO manually: the supplier's pricing and lead times populate automatically from their profile.
3

Goods Received

When the delivery arrives, log receipt against the open PO. Delivery date, quantity, and quality inspection recorded in seconds. Actual vs. expected delivery time tracked automatically per supplier.
4

Performance Scored

Supplier scorecards update with every delivery: on-time rate, quality score, and lead time accuracy. Your next procurement decision is backed by real performance data, not a sales pitch.
Print MIS/ERP Suite
Analytics & Reporting Artwork Proofing Helpdesk & Support Hot Folder Job Planning Job Tickets & Automation Print Accounting Print CRM Print Estimating Inventory Management Supplier Management Vendor Management
Part of Print MIS/ERP

Supplier Management Works With Your Entire Print Operation

⚙️

Print MIS/ERP

Supplier Management is built into PrintERP. POs, deliveries, and supplier costs all connect to production jobs and financial reporting in one system.

📦

Print Inventory Management

Inventory reorder triggers auto-generate supplier POs. Stock receiving updates inventory levels instantly when goods arrive.

🏭

Vendor Management Solution

Supplier Management handles direct input suppliers. Vendor Management handles outsourced print production. Both modules work from the same PrintERP platform.

🔗

PX Connect

PX Connect handles your blank product supply chain. Supplier Management handles your direct substrate and materials suppliers. They complement each other without overlap.

📊

Analytics & Reporting

Supplier performance data feeds into your analytics dashboards. Track delivery accuracy, lead time trends, and material cost variance across your full supplier base.

💵

Print Accounting

POs and supplier invoices connect to Print Accounting automatically. AP aging, PO reconciliation, and cost-per-job accounting are all linked to supplier records.

What Customers Say

Print Businesses Running on Centralized Supplier Management

★★★★★

“"We had five people sending POs to suppliers by email with no shared record. We'd overpay for materials because no one knew what the agreed price was. Now every supplier has a profile, every PO is tracked, and we've cut material costs by renegotiating with real data behind us."”

Purchasing Manager
Commercial Print House, Australia
★★★★★

“"Our top supplier had a delivery accuracy rate of 62%. We only discovered that when Supplier Management started tracking it. We had a direct conversation with the data on the table. They've been at 94% for the last six months."”

Operations Director
Packaging Printer, UK
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Supplier Management FAQ

A module for managing vendor relationships: contacts, pricing, POs, delivery tracking, and performance scoring.
Yes. From inventory reorder triggers or manual creation with pre-populated supplier pricing.
Yes. On-time rates, quality scores, defect rates, and lead time accuracy per supplier.
Supplier Management handles direct vendor relationships. PX Connect handles the blank product supply chain. They complement each other.
Yes. Store contract pricing, volume discounts, and payment terms per supplier.
Yes. Available in both Cloud and On-Premise deployment modes.