Print Shop Workflow Software by PrintXpand.
Automate your print shop from order intake to dispatch. Web-to-print storefront, prepress automation, production scheduling, and MIS/ERP — one connected workflow.
Manual Workflows Are Costing Your Print Shop Hours Every Day.
Orders Come In Every Which Way
Customers email, call, or walk in with artwork in different formats, specs, and states of readiness. Every order needs manual interpretation before it can move to production.
✓ A web-to-print storefront captures orders 24/7 with structured artwork uploads, job specs, and automatic preflight — no interpretation needed.
Prepress Eats Half Your Day
Your prepress team spends hours chasing approvals, fixing files, and setting up jobs that should have arrived print-ready. Bottlenecks here delay everything downstream.
✓ Automated preflight, online proofing, and print-ready file generation cut prepress time by up to 80% — jobs move to production without manual intervention.
No Visibility Into What's Happening on the Floor
You don't know which jobs are on track, which machines are idle, or where margins are leaking until the end of the month — and by then it's too late to fix it.
✓ Real-time job tracking, machine scheduling, and live cost-per-job dashboards give you full floor visibility so you can act, not react.
Print Shop Workflow Software Features
Online Order Intake
Replace email and phone orders with a branded web-to-print eCommerce store. Customers order and upload artwork 24/7.
Prepress Automation
Automatic preflight checks, artwork approval workflows, and print-ready file generation.
Production Scheduling
Job scheduling with capacity planning, machine allocation, and deadline tracking.
Job Costing & Tracking
Real-time job costing, time tracking, and material usage — know your margins per job.
Dispatch & Shipping
Automated dispatch with shipping label generation, tracking notifications, and delivery confirmation.
PX Connect Vendors
Source blank products from SanMar, S&S Activewear, and Alphabroder via PX Connect — no inventory required.
Go Live in 4 Steps
Map Your Current Workflow
POC Delivered in Days
Integrate Your Stack
Go Live and Keep Improving
Print Shop Workflow in the PrintXpand Ecosystem
Web-to-Print eCommerce Store
Replace phone and email orders with a branded online store. Customers order 24/7, upload artwork, and get instant pricing — orders land in your workflow automatically.
Learn more →Preflight & Artwork Approval
Automated preflight checks catch file issues before they reach the press. Online proofing loops customers in without back-and-forth emails.
Learn more →Print MIS / ERP
Job scheduling, machine allocation, cost tracking, and dispatch — all managed from one dashboard. Every order becomes a structured job ticket the moment it is placed.
Learn more →Print Estimating Tool
Cut quote time from hours to minutes. Pricing rules, substrate costs, and decoration method surcharges calculate automatically the moment a job is specced.
Learn more →PX Connect
Source blanks and substrates from SanMar, S&S Activewear, Alphabroder, and more — real-time inventory, automated purchasing. No stock held on your end.
Learn more →Built for Your Print Business
eCommerce Store for Promo Distributors
Most promotional product distributors struggle with managing custom artwork across hundreds of SKUs and coordinating vendor fulfillment. PrintXpand gives you a single platform to handle it all.
- Branded merchandise ecommerce with product personalization
- Pop-up campaign stores & permanent corporate gifting portals
- PX Connect: source direct from Geiger & PF Concept — no stock held
- MOQ pricing, volume breaks & redemption/budget controls
- Automated brand-compliance checks on every order before output
Retail Decorators: AI-Enabled Decoration for Apparel & More
Retail decorators cover all retail and personalization — apparel, accessories, gifts, and more. PrintXpand's AI-enabled design tools, multiple printing options, and automated proofing eliminate the bottleneck.
- Garment designer with color variant & size matrix configurator
- DTF Gangsheet Builder — auto-nested, press-ready on every order
- Name & number personalization for team kits & sportswear
- PX Connect: source blanks from SanMar, S&S & Alphabroder — no stock held
- Artist Marketplace to sell curated designs on your eCommerce store
Commercial Print Shops
Commercial print shops juggle rush orders, reprints, and multi-format output without a unified workflow. PrintXpand connects your eCommerce store, prepress, and MIS into one pipeline.
- Variable data printing with unlimited product templates
- Gang-run scheduling & automated imposition
- Trade pricing tiers and B2B client portals
- Integrated MIS/ERP for job tracking and costing
- Hotfolder routing to prepress & RIP
Real Workflow Results.
“"Before PrintXpand, our prepress team spent six hours a day just sorting out files from customer emails. Now orders come in structured, preflight runs automatically, and jobs hit the press the same day they are placed. The difference is night and day."”
“"We used to lose track of where jobs were once they left the front desk. With PrintXpand's workflow, every job has a ticket, a status, and a cost attached. Our on-time delivery went from 72% to 94% in the first quarter."”
See What PrintXpand Can Do for Your Business
Book a personalized demo or start with a free POC.