Print MIS/ERP · Print Inventory Management

Print Inventory Management Software

Track every substrate, ink, blank, and finished good. Real-time stock levels, auto-reorder triggers, waste tracking, and warehouse management: connected to production jobs and PX Connect.

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Part of Print MIS/ERPCloud & On-Premise350+ businessesISO 27001
Low-stock alerts on paper and ink are the first replenishment rules every print shop sets up.
The Challenge

Managing Print Stock by Memory Means You're Always Over-Ordered or Caught Short.

Without Inventory Management

Manual, Reactive Stock Control

  • Stock levels tracked in spreadsheets updated after each production run, if anyone remembers.
  • Stockouts discovered when an operator goes to pull material for a job and finds the shelf empty.
  • Over-ordering is the only defence against stockouts. Excess stock ties up cash and takes up space.
  • No link between stock consumption and job tickets: materials used per job are estimated, not tracked.
  • Reordering triggered by someone noticing a problem: too late, too manual, too inconsistent.
With Inventory Management

Real-Time, Automated Stock Control

  • Stock levels update automatically as materials are consumed by production jobs. You always see the actual number.
  • Set minimum stock thresholds. When stock drops below, the system generates a PO or triggers a PX Connect vendor order automatically.
  • Material consumption tracked per job ticket. You know exactly what each job cost in materials, not an estimate.
  • Multi-warehouse visibility: see stock across every location from one screen, without making phone calls.
  • Waste tracked per job and machine. Patterns surface in Analytics so you can act on them.
Why It Matters

Print Inventory Management Benefits

Real-Time Stock Levels

See inventory across all warehouses. Stock updates automatically as materials are consumed by production jobs.

Auto-Reorder Triggers

Set min stock thresholds. When stock drops below, the system generates POs or triggers PX Connect vendor orders.

Waste & Consumption Tracking

Track material consumption per job vs estimates. Identify waste patterns and reduce costs.

In Detail

What Inventory Management Includes

What Inventory Management Includes

Full inventory lifecycle: receiving stock, consuming in production, reordering when levels are low.

  • SKU management for substrates, inks, blanks
  • Multi-warehouse and multi-location
  • Barcode/QR scanning for receiving
  • Auto-reorder based on min/max thresholds
  • Consumption tracking tied to job tickets
  • PX Connect vendor catalog sync
How It Works

Print Inventory Management Workflow

1

Stock Received

When a delivery arrives, scan barcodes or QR codes to receive items into your warehouse. Stock levels update in PrintERP immediately. Multiple locations, multiple warehouses, one real-time view.
2

Assigned to Jobs

When a job ticket is created, the required materials are reserved from your current stock. You can see at a glance what's available and what needs to be ordered before the job starts.
3

Consumed in Production

As production runs, material consumption is logged against the job ticket. Actual usage vs. estimated usage is tracked in real time. Waste is flagged when consumption exceeds the expected quantity.
4

Auto-Reorder Triggered

When stock drops to your minimum threshold, the system generates a purchase order automatically or places an order via PX Connect. No one needs to notice and act: it happens.
Print MIS/ERP Suite
Analytics & Reporting Artwork Proofing Helpdesk & Support Hot Folder Job Planning Job Tickets & Automation Print Accounting Print CRM Print Estimating Inventory Management Supplier Management Vendor Management
Part of Print MIS/ERP

Inventory Management Works With Your Entire Print Operation

⚙️

Print MIS/ERP

Inventory Management is a core module of PrintERP. Stock levels, consumption, and reorder events connect to jobs, finance, and production in one system.

🤝

Supplier Management

Inventory reorder triggers auto-generate POs to your preferred suppliers. Delivery tracking connects back to stock receiving in real time.

🔗

PX Connect

PX Connect syncs vendor product catalogs directly with your inventory. Order blanks from SanMar, S&S Activewear, or Alphabroder when stock hits your reorder point.

🎟️

Job Tickets Automation

Materials assigned per job ticket update your available stock in real time. Consumption is tracked automatically as production moves through each stage.

📊

Analytics & Reporting

Inventory data feeds your analytics dashboards. Track stock turns, waste by machine, material costs per job type, and consumption trends over time.

💵

Print Accounting

Stock purchases and material costs flow into Print Accounting automatically. Every inventory transaction connects to job costing and financial reporting.

What Customers Say

Print Businesses Running on Automated Inventory

★★★★★

“"We had a production halt because we ran out of a specific substrate mid-shift. No warning, no alert. Since switching to Inventory Management with auto-reorder, we haven't had a single stockout in eight months."”

Operations Manager
Wide-Format Print Shop, USA
★★★★★

“"We were over-ordering blanks because we had no real visibility into what we had. Once we could see actual stock levels across three locations in real time, we cut our inventory holding by 30% without ever running short."”

Production Director
Apparel Decorator, Netherlands
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Print Inventory Management FAQ

Substrates, inks, blank garments, promo product blanks, packaging materials, finished goods, and any consumable.
Yes. Set min/max thresholds. Auto-generates POs or triggers PX Connect vendor orders.
Yes. Multi-warehouse inventory with real-time visibility across all sites.
Yes. Material consumption tracked per job ticket. Inventory updates automatically.
Yes. PX Connect vendor catalogs sync with inventory. Order blanks directly from vendors.
Yes. Available in both Cloud and On-Premise deployment modes.