Print Estimating Software
Stop spending 30 minutes on every quote. PrintXpand's print estimating engine calculates instant, accurate quotes factoring in products, quantities, decoration methods, substrates, finishing, and your margins — in seconds, not hours. Integrated with your Print MIS/ERP and eCommerce storefront.
Slow, Manual Quoting Is Losing You Jobs Before They Start.
Manual, Error-Prone Process
- Quotes built manually from spreadsheets — each one takes 30 to 60 minutes
- Substrate, ink, and labour costs entered by hand — pricing errors are common
- No consistent pricing rules — different staff quote the same job differently
- Customers wait hours or days for a quote and go elsewhere in the meantime
- Approved quotes not linked to job tickets — specs re-entered at production stage
Automated, Efficient Process
- Cut quote time from hours to minutes: pricing rules calculate automatically on job spec
- Substrate, ink, machine time, and overhead costed accurately on every quote
- Consistent pricing across your team — rules and tiers applied the same way every time
- Customers get quotes online in real time — no waiting, no lost jobs to faster competitors
- Accepted quotes convert to job tickets automatically with all specs attached
Quote Faster, Win More, Protect Your Margins
Instant Quote Generation
Configure pricing matrices once, then generate quotes in seconds. The engine factors in product costs, quantity tiers, decoration methods, substrates, finishing, shipping, and your margins — automatically.
Multi-Level Pricing Matrices
Set global defaults, product category overrides, customer-specific pricing, and volume-based discounts. The estimating engine always applies the most specific rule — so you never underquote or overprice.
Quote-to-Job Conversion
When a customer accepts an estimate, it converts to a production job with all specs pre-populated: products, quantities, decoration details, pricing, delivery dates, and artwork requirements. Zero re-entry.
Estimating Built for How Print Shops Quote
Configurable Pricing Matrices
Build pricing rules that match how your print shop actually quotes. Set base costs per product, quantity break tiers, per-location decoration charges, setup fees, and minimum order values — all configurable without developer help.
- Product base cost + quantity tier pricing
- Decoration method pricing (screen, DTG, DTF, embroidery, sublimation)
- Per-location charges and setup fees
- Substrate and finishing cost add-ons
- Margin rules at global, category, and product levels
Professional Quote Builder
Create branded, professional estimates with line items, optional add-ons, terms, and delivery schedules. Send quotes as branded PDF emails with accept/decline tracking — know when customers open, view, and act.
- Multi-line item quotes with grouped products
- Optional add-ons and upgrades customers can select
- Branded PDF generation with your logo and terms
- Email delivery with open and click tracking
- Online accept/decline with digital signature
Quote Analytics & Forecasting
Track which quotes convert, average deal sizes, quote-to-job timelines, and rep performance. Identify pricing sweet spots and understand why quotes are lost — so you can optimize margins and win rates.
- Quote conversion rate tracking by product and rep
- Average deal size and margin analysis
- Quote aging and follow-up reminders
- Lost quote reasons and competitor analysis
- Revenue forecasting from outstanding quotes
From Enquiry to Job in Four Steps
Customer Enquires
Generate Estimate
Send & Track
Convert to Job
See Print Estimating Generate Quotes Instantly
Book a personalized demo and see how instant quoting replaces spreadsheet estimates and wins more business.